REGULAR MEETING, CITY COUNCIL

NORTHWOOD, NORTH DAKOTA

MONDAY, JULY 7, 2008

Mayor Richard Johnson called the meeting to order at 4:30pm at City Hall.  Present for roll call were the following Council Members: Ernie Evanson, David Dokken, Ray Withers, Gordon Ovind and Beth Johnson. Richard Cox was absent. Also present were Utility Clerk Gwynneth Ott, Police Chief Keith Prosser, Public Works Superintendent Gary Bratlie and City Administrator Marcy Douglas.  Visitors present were Jon Tonneson and Mike Schnetzer of Ulteig Engineers, Roger Grimsley of Ae2s Engineering, Cec Tinderholt and Gil Beck of Economic Development, Mark Ellingson, Jerry Vein, Chris McShane (attorney for Vicky Leen), Vicky Leen, Nathan Larson, Brad Beehler (attorney for Farmer’s Union) and Wayne Trottier.

Motion to approve minutes of the meeting from Monday, June 16, 2008.  M/S/P – Johnson, Withers; 5-0.

Motion to approve the following bills totaling $270,872.35. M/S/P- Johnson, Ovind; 5-0.

Motion to receive and file the following building permits: M/S/P – Cox, Ovind; 5-0.

08-146     Jennifer Leen                        103 Washington                   Construction of 24x32 garage

08-147     Ryan Bilden                          307 S Park                              Egress window to North Side

08-148     Garis Pollert                           20 N Doheny                         Finish porch, new roofline

08-149     Elaine Nelson                        411 S Raymond                     Move in new 12x8 shed

08-150     Ann Mercer                          316 S Main                            Replace deck 12x12 in back

08-151     Gary Bilden                           403 McKeller Ave                Replace fence

08-152     Eddie Carroll                         408 N Adam                          Cement pad in front of garage and sidewalk to street

08-153     Dave Knudtsen                    320 S Main                            Replace fence

08-154     Delvin Gylten                        11 N Park                               Demolish house

08-155     Larry Monson                      112 Lander Ave                    Move in garage 28x22

08-156     Todd & Linda Tangen        503 S Raymond                     Cement patio by back door

08-157     Keith Amundson                 216 N Adam                          Repair and extend deck

08-107     Steve Sotvik                          Old Hwy 15                           Move in new house

A letter was received from the State Department of Health regarding deficiencies at the inert landfill. Those items will be addressed and the city is scheduled for a re-inspection later this week.

Servicing water for the Sotvik residence was discussed. Motion to allow the property to be serviced by Grand Forks Traill Water. M/S/P – Evanson, Johnson; 4-0 with Member Withers abstaining.

Motion to receive and file and the 2^nd Quarter 2008 Police Activities Summary Report. M/S/P – Johnson, Dokken; 5-0.

Administrative costs for disaster were discussed and reimbursement to Douglas. Matter tabled.

GIS proposals were received from Ulteig Engineers and Advanced Engineering.

Pastor Mark Ellingson submitted an update on the unmet needs committee. They will present the final report at the August meeting.

Kathy Lunde gave an update on the CDBG mobile home project. An update and options were given on the CDBG housing dollars. Motion by Withers to allow up to an additional $150,000 in CDBG housing dollars for the mobile home development project pending state approval. Failed due to a lack of a second. Further discussion was held on the matter with input from economic development board members Tinderholt and Beck. Motion to allow up to an additional $100,000 in CDBG housing dollars for the mobile home development project pending state approval. M/S/P –  Withers, Dokken; 5-0 on roll call vote.

Chris McShane, attorney representing Vicky Leen and Brad Beehler, attorney representing Farmer’s Union Insurance appeared. The city was unable to contact the city attorney to join the meeting. The matter will be placed on the agenda for the August 4^th regular city council meeting.

Jerry Vien, candidate for Grand Forks County Commission, gave a brief introduction of himself to the board.

Motion to only order the recommended items at this time bringing the proposals to $43,218 for Ulteig and $39,400 for Advanced but with differences in training and software license costs plus the issue of staff time for locates necessary and to award the project to Ulteig Engineers at the hourly rates proposed for a total project cost not to exceed $43,218.00. M/S/P - Evanson, Johnson; 5-0 on roll call vote.

Administrator Douglas gave an update on the unsafe buildings. Motion to begin the appeals process on the insurance deduction for project worksheet #94 for 4 N Main. M/S/P – Withers, Dokken; 5-0 on roll call vote.

The bid tabulation was reviewed: RTS Shearing $249,500.00; Strata Corporation $255,120.00; Robinson Excavating $268,473.00; Naastad Brothers $324,385.00; Berger Enterprises $328,890.00; Wilkins $392,500.00; Florian & Sons $416,700.00. Motion to reject the bid from American Builders and to award the bid to RTS Shearing subject to a satisfactory agreement on change order for wall protection. (no construction during July 23-27 and any area demolished prior to that date must be completely cleaned up). M/S/P – Withers, Johnson; 5-0 on roll call vote.

A request for removal of penalties for a water leak in the amount of $295.77 and $331.30 in sewer charges as the water was not in the sewer system for Stan Baker at 211 S Raymond. Motion to approve total of $627.07 in charge reductions consistent with policy. M/S/P – Johnson, Dokken; 5-0 on roll call vote.

Bids were requested for sidewalk repair due to tornado damage (uprooted trees). Bids received were: Paulson $15,229.20 and Gomez $20,668.22. Motion to award bid to Paulson Contracting for $15,229.20 for sidewalk replacement as directed in PW # 37. M/S/P – Johnson, Withers; 5-0 on roll call vote.

Motion to approve the Mayor’s appointment of   Rich Altendorf to the Airport Authority M/S/P –  Trottier, Johnson; 5-0 on roll call vote.

Meeting adjourned at 7:00pm.

REGULAR MEETING, CITY COUNCIL

NORTHWOOD, NORTH DAKOTA

TUESDAY, JULY 22, 2008

President Beth Johnson called the meeting to order at Noon at City Hall.  Present for roll call were the following Council Members: Ernie Evanson, David Dokken and Ray Withers (via conference phone). Mayor Richard Johnson and Members Gordy Ovind and Richard Cox were absent. Also present were Utility Clerk Gwynneth Ott, Aaron Johnson and Mike Manstrom of Dougherty & Company.

Motion to approve minutes of the meeting from Monday, July 7, 2008.  M/S/P – Evanson, Withers; 3-0.

Motion to approve the following bills totaling $194,012.45. M/S/P- Dokken, Evanson; 3-0.

Motion to use the administrative fees to cover 319.25 of overtime hours (11/22/07 through 03/29/08) for administrative disaster work for Administrator Douglas in the amount of $9,577.50. M/S/P – Cox, Evanson; 3-0 on roll call vote.

Administrator Douglas presented information on a proposal from Midwest Business Consulting to review and update the job descriptions, employee handbook, performance evaluation system and training for $3,000.00 plus travel costs from Minot. Motion to table matter until the regular August meeting. M/S/P – Withers, Dokken; 3-0.

Motion approve the resolution providing for the issuance of $725,000 City of Northwood Improvement Warrants of 2008 for special assessment. The 25 year bond starts at a rate of 3.55% and finished with a 5.00% rate. Motion by Withers, second by Evanson and passed 3-0 on a roll call vote.

The council received updated financial reports on the mobile home development as requested. The council received the petition from Northwood Development Foundation for rezoning. Publications will begin and the public hearing will be at the next council meeting on August 4, 2008. The engineer is working with RTS Shearing for an acceptable plan and proposal for the protection of the walls with the adjoining property of the dangerous buildings on Main Street.

Meeting adjourned at 12:25pm.