REORGANIZATION MEETING, CITY COUNCIL

NORTHWOOD, NORTH DAKOTA

THURSDAY, JUNE 24, 2010

Mayor Richard Johnson called the meeting to order at 4:30pm at City Hall.  Present for roll call were the following Council Members: Richard Cox, Troy Uglem, Jim Mutchler and Beth Johnson. Members Ernie Evanson and Cec Tinderholt were absent. Staff present was Chief Stan Banker, Officer Jessie Holecek, Public Works Superintendent Jerry Hanson and Administrator Marcy Douglas. City Engineer Dan Hanson was present. Visitors present were: David Dokken, Kimberly Miller, Dale Braaten, Scott Ostlie and Linda Tangen.

Motion to approve minutes of the council meeting from Monday, June 7, 2010.  M/S/P – Uglem, Mutchler; 4-0.

Motion to approve the following bills totaling $1,088,502.50. M/S/P – Johnson, Cox; 4-0.

Motion to approve raffle permit 10-204 and 10-205 for Northwood Thunder Athletics and 10-206 for Hanson’s Generations Daycare. M/S/P – Johnson, Uglem; 4-0.

Pricing from Strata was received for the two large patches that need asphalt from utility line repairs. Motion to authorize Strata to do the necessary work at $11,950.00 as bid. M/S/P – Mutchler, Uglem; 4-0 on roll call vote.

Motion to award the heating and cooling system bid for the depot to Kolenda Heating for $10,653.00. M/S/P – Uglem, Cox; 4-0 on roll call vote. Motion to award the interior woodwork and exterior repair bid for the depot to Paulson Contracting for $20,833.00. M/S/P – Cox, Johnson; 4-0 on roll call vote. Northwood EDF is covering the grant match for this project.

Letters to residents regarding substandard buildings have not gone out as we are researching resources available to them. Administrator Douglas will check with the CDBG regarding any deadlines.

Motion to request and wait for the release of the FmHA mortgage from Grand Forks-Traill Water before closing on the Northwood Bean property. M/S/P – Uglem, Johnson; 4-0 rcv.

Motion to approve the Agreement between the City of Northwood and Northwood Mills and to authorize the mayor and auditor to sign the agreement. M/S/P – Cox, Uglem; 4-0 on roll call vote.

Chief Baker notified the council he was contacted by the Highway Patrol that they will be doing vehicle inspection checks this Sunday. Officer Holecek left the meeting.

Bids were received for ditch grading and cleaning: Gladen Construction $27,600.00; Naastad Brothers $28,470.00. The matter was tabled.

Dan Hanson of Ulteig Engineers gave an update on the projects.  PWS Hanson left the meeting.

Motion to approve the following Abstract of Votes as certified by the Canvassing Board of Grand Forks County.  The Northwood City Council does hereby certify these results. M/S/P – Uglem, Johnson; 4-0 rcv.

 Meeting adjourned and reconvened as the organizational meeting at 5:39pm.

Present for roll call were the following Council Members: Members Richard Cox and Beth Johnson. Members-elect David Dokken, Troy Uglem, Kimberly Miller and Dale Braaten were present. None were absent. Ward III delegates Scott Ostlie and Linda Tangen were present. Also present was City Administrator Marcy Douglas. 

The City Auditor reported that the Members-Elect have signed and returned their oaths of office.  Motion that the Members-Elect David Dokken, Troy Uglem, Kimberly Miller and Dale Braaten have therefore qualified and may thus be seated as members of the governing board.  M/S/P – Uglem, Cox; 5-0.

After the official county canvassing and the recount, the results for Ward III stand as a tie. Drawing was held for the Ward III position with Scott Ostlie winning the tie.

Auditor Douglas received the signed oath of office from Scott Ostlie and is therefore qualified and may thus be seated as a member of the governing board. M/S/P – Uglem, Cox; 6-0.

Member Uglem was nominated for President by Cox. Member Johnson was nominated for President by Uglem. Motion that nominations cease and a ballot be cast for President.  Uglem received 4 votes, Johnson received 2 votes. Member Uglem is now President of the council.

Member Johnson was nominated for Vice President by Ostlie.  Motion that nominations cease and a unanimous ballot be cast for Member Johnson for Vice President. M/S/P – Ostlie, Cox; 6-0.

Motion to approve Mayor’s appointment of standing committees as follows: M/S/P – Cox, Uglem; 6-0.

Auditing/Personnel                              Cox, Uglem, Johnson

Building/Grounds/Equipment           Braaten, Ostlie, Miller

Electric                                                   Ostlie, Cox, Miller

Garbage/Health/Forestry                   Miller, Braaten, Ostlie

Police/Fire                                             Johnson, Uglem, Braaten

Water/Sewer/Streets                            Uglem, Cox, Johnson

Motion to approve the Mayor’s re-appointment of Dr. Jon Berg as City Health Officer and to approve the Mayor’s appointment of the Board of Health as Members Miller, Braaten and Ostlie. M/S/P – Johnson, Cox; 6-0.

Motion to approve the Mayor’s re-appointment of Randy Meland to the Planning and Zoning Commission with term ending 2015. M/S/P – Cox, Johnson; 6-0.

Motion to approve the Mayor’s re-appointment of Gary Butz to the Airport Authority with term ending 2015. M/S/P – Uglem, Johnson; 6-0.

Motion to approved the Mayor’s re-appointment for Library Board: Linda Tinderholt with term ending 2013. M/S/P – Johnson, Cox; 6-0.

Motion to approve resolution 10-02 and to authorize Mayor and Auditor to sign updated documents for the SRLF loan and grant. M/S/P – Miller, Uglem; 6-0.

Motion to approve resolution 10-03 to appoint Marcy Douglas, City Administrator, as the designated representative to Missouri River Energy Services and David Dokken, Mayor, as the alternate representative. M/S/P – Uglem, Cox; 6-0.

Motion to approve annual contract with the Department of Health for water sample testing. M/S/P – Johnson, Miller; 6-0.

Motion to approve the 1^st reading of Ordinance 404 – Amending Section 9.1412 of Ordinance 379 Pertaining to Truck Parking. M/S/P – Johnson, Uglem; 6-0 on roll call vote.

Meeting adjourned at 5:56pm.